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Managing Privileges To Ensure Everyone Has Access To What They Need

Managing Privileges To Ensure Everyone Has Access To What They Need

Privilege. It’s defined as: a special right or advantage granted or available only to a particular individual or group.

In an information technology context, privilege is the authority granted to an account or process within a system or network. Privilege provides the necessary authorization to override, bypass, or otherwise move past security constraints to gain access to accounts or systems.

Privileges are an important part of operations. They enable users, applications, and other processes the right to access specific resources and complete different tasks. Because privilege is essential to keep various tasks separate, giving access only to resources that truly need it, it also has a high probability of misuse by insiders and outsiders alike, looking for ways to enter the system.

How do you keep your system safe from potential threats?

How do you ensure the right person or process has the proper access at the right time?

Move to an automated provisioning system

Every employee that rotates through your organization has an employment lifecycle. From the job application to putting in their resignation and leaving the company, each person needs access to different parts of your system at different times.

With old technology, this means manually adjusting changes as the employee moves around. It can leave gaping holes as you forget to take away permissions no longer needed. By moving to an automated provisioning system, it allows employees to be productive based on their needs for the job they are sitting in. It streamlines the onboarding process, reduces errors within the system, cuts costs by freeing up time and resources, and helps your company stay as secure as possible.

Clearly define roles

You can also manage privileges on a role-based approach. Typically, a job title or job function has clearly defined roles. Using these roles, you can create a solid, predefined access policy and know precisely what privileges come with each title. This makes administration easier by being able to toggle on different accesses based on title alone. Think of it as a one-stop process.

Conduct frequent reviews

Your systems are only as good as your review process. You can never take the “I checked it once” approach. Frequently reviewing access and certification will ensure that every job, role, and access point has the proper credentials, and that entry doesn’t stretch beyond what’s needed. Through automation, this no longer has to be a manual process with spreadsheets that are often mismanaged. Automation can lead to greater accuracy, improved reporting, and a safer work environment.

Upgrade password policies

Passwords continue to be a weak link, which is why more companies are moving towards different security measures. Two-factor authentication, reset applications, and other mandatory password requirements are designed to cut off access to people abusing credentials. They only work if you’re diligent about requiring them. Various password reset options can automate the process, reduce help desk time, and allow your IT function to work on more strategic measures.

How are you managing privileges within your practice?

For IT Strategy, Cloud Conversion, or Help Desk Services reach out to us at Silver Linings Technology 360-450-4759.